Document Management System's main purpose is to help your company in storing / organizing files effectively and securely, while still providing easy access to those who need it. Today, companies need to improve the quality of collaborative working within the organization since business information seems to expand exponentially.
The system in this application will track, manage and store documents and reducing the paper use. Various document versions created and modified by different users will be recorded and safely kept in the storage with a simple retrieval for a particular document when needed.
These are four basic roles that will handle things in the system
This role allows admin to manage and have full control over all areas of the application. They can make changes as they see fit.
Admin in this role has a partial control over the application, where they can monitor and modify the majority of the application dashboard.
This user can access the application based on the access permissions provided. User creator can create, add, or edit other users in the admin’s workspace.
This is a role where a person has access to the application based on limited permissions provided.
What would you get by purchasing this product?
Storage Space Reduction
The cost of paper use is increasing frequently, so companies would do better in reducing it. With an added bonus of freeing up some office spaces from their file cabinets, boxes or storage bins, storing paperless documents can minimize the need for large office space and support the go green movement.
Security is a vital matter for every business. This application will offer your company a better control over important or sensitive documents. It provides user access controlled by admin to classify different users to view or manage documents and all files stored in the application is highly traceable.
The application offers an easier way of information sharing and collaboration. Users can view or capture documents from different sources and locations. They can also share files or images by using email or the internet. The Document Management System provides better visibility to business processes and makes the workflow monitoring runs effectively.
Digital filing and storage provide a better document management since it usually includes the data back up. This solution also offers a central storage for easy tracking and prevent lost or misplaced document after user viewing.
Here are the detailed features for your company
01. Access Right Management
Every management pages in the application allow a user to create, update, delete, and view data, while some sensitive pages are not allowed to delete data. User session is limited and will be saved in the cookies so the user doesn’t have to re-login after they close the page.
02. Admin tools
Admin can manage access and users to access the application from the backend. Superadmin is added automatically by the system and can not be deleted.
Users can manage documents in this page, with all folders rooted from all subfolders made by users. There are some data folders which are generated automatically by DMS in this page and displays:
- Information Folder
- Content Folder and Fast Upload Feature
04. My Document
There are four main submenus to find documents on this feature, including:
- Documents In Process
- All Documents
- Review Summary and Approval Summary
That will display some documents with status, such as:
- Awaiting Review
- Require Attention
- Rejected and Locked By Users.
05. My Account
There are four submenus in managing user's account, including:
- User ID
- Used Disk Space
With information edit & notification settings, such as:
- Edit user details
- Edit keywords
- Edit notification list, users and groups